Data submission forms for the deposit of biological and environmental samples

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To facilitate data submission for scientists interested in depositing their project results, GFBio provides standard excel templates commonly used in the involved natural history collections to document records on either biological and environmental physical samples (voucher objects) along with associated data on geographical and temporal occurrence or on observational data without deposition of physical vouchers, which is often the case in the context of established long-term monitoring projects. The following selection of excel templates is appropriate for deposition of physical objects together with associated data. Templates for recording observational data on temporal occurrence without deposition of voucher objects can be found under Data submission forms for occurrence data. We will gradually optimise these data submission files and add additional information to fields and content.


Natural History Collections with GFBio Data Center Samples for: Curational field File scope: Kingdom File title and download (zip with txt, xls included) File description Notes
BGBM Botanical collections Plantae BGBM collection data form (.zip, xls included) BGBM collection data form, 1,06 MB Tutorial (pdf) about the Excel Makro within the BGBM collection data form; if you would like to use the full functionality (e.g. including label printing) please download the BGBM collection data form ZIP-folder (1,01 MB) containing additional wordfiles and short instruction manuals
BGBM DNA sample collections Plantae BGBM collection data form (.zip, xls included) BGBM collection data form, 1,06 MB Tutorial (pdf) about the Excel Makro within the BGBM collection data form; if you would like to use the full functionality (e.g. including label printing) please download the BGBM collection data form ZIP-folder (1,01 MB) containing additional wordfiles and short instruction manuals
BGBM Tissue collections Plantae BGBM collection data form (.zip, xls included) BGBM collection data form, 1,06 MB Tutorial (pdf) about the Excel Makro within the BGBM collection data form; if you would like to use the full functionality (e.g. including label printing) please download the BGBM collection data form ZIP-folder (1,01 MB) containing additional wordfiles and short instruction manuals
MfN Zoological collections Animalia Generic Specify Workbench Import Template (zip, contains xlsx file) MfN Specify Workbench generic import form A manual will be available soon. For accommodating additional collection data contact the MfN data center.
SGN Botanical collections Plantae Template for herbarium specimen for Sesam collection (.zip, xls included) Template for herbarium specimen for Sesam collection, 39.0 KB
SMNS Zoological collections Animalia Spider collection data for SMNS (.zip, xls included) Template for spider data (Araneae), 14.0 KB DWB import schema available here
SMNS Zoological collections Animalia Insect collection data for SMNS (.zip, xls included) Template for insect data (Insecta), 11.0 KB DWB import schema will be published soon
SNSB-BSM Botanical collections Plantae Vascular plants collection data with type information for SNSB (zip, xls included) Template for vascular plants data of type specimens to be deposited in M (SNSB) and MSB with Global Plants Initiative (GPI) compliant information DWB import schema available here
SNSB-BSM Botanical collections Plantae Vascular plants collection data from Munich herbaria (M and MSB) in the context of the Flora von Bayern project for SNSB (zip, xls included) Template for vascular plants data of specimens from Bavaria to be deposited in M and MSB DWB import schema available here
SNSB-BSM Mycological collections Fungi Fungal and lichen collection data for SNSB (zip, xls included) Template for fungal and lichen data, general 16 KB DWB import schema available here
SNSB-ZSM Zoological collections Animalia for spiders (Araneae) collection data take SMNS-Araneae_template see under SMNS; DWB import schema will be published soon
SNSB-ZSM Zoological collections, specimen collections Animalia ZSM pisces specimen & tissue data form (zip, xls included) ZSM pisces specimens data form (zip, xls included) Template for zoological data of specimens to be deposited in the ZSM Ichthyology Section ZSM Ichthyology Section, tested within the DFG-funded project IDES. Help within the collection data form; DWB import schema and further information available here
SNSB-ZSM Zoological collections, tissue collections Animalia ZSM pisces specimen & tissue data form (zip, xls included) ; ZSM pisces tissues data form (zip, xls included) Template for zoological data of tissues derived from vouchers to be deposited in the ZSM Ichthyology Section ZSM Ichthyology Section, tested within the DFG-funded project IDES. Help within the collection data form; DWB import schema and further information available here
SNSB-ZSM Zoological collections, tissue and DNA sample collections Animalia Zoological collection data for SNSB (zip, xls included) and BFB BOLD compliant data form 1 (zip, xls included) Template for zoological data of specimens (vouchers, tissues, DNA samples) together with DNA barcode data to be deposited in the ZSM and uploaded to BOLD (minimum requirement) BOLD Systems Specimen Data Submission Protocol; Barcoding Fauna Bavarica project, tested with myriapod data. Help within the collection data form; DWB import schemas and further information available here
SNSB-ZSM Zoological collections, tissue and DNA sample collections Animalia BFB BOLD compliant data form 2 (zip, xls included) Template for zoological data of specimens (vouchers, tissues, DNA samples) together with DNA barcode data to be deposited in the ZSM and uploaded to BOLD (extended) Barcoding Fauna Bavarica project, tested with insect and myriapod data. Help within the collection data form; DWB import schemas and further information available here
ZFMK Tissue and mycelial collections Animalia, Fungi ZFMK-GBOL collection data form (zip, xls included) Template for tissue data (zoological, 163kB) German Barcode of Life project. Help within the collection data form; further instructions and information for import into Diversity Workbench here
ZFMK Tissue collections Animalia ZFMK-GBOL Barcode data from BOLD (zip, txt included) Template for DNA Barcode data; compliant with BOLD (194 kB) German Barcode of Life project. Further instructions and information for import into Diversity Collection available here
ZFMK Zoological collections, specimen collections Animalia Lepidoptera collection data for ZFMK (zip, xls included) Template for collection data, special focus at lepidoptera (30 kB) DWB import schema will be published soon



The categories listed below shall scientists help choosing the kind of collections and the range of organisms they would like to deposit data for. Please note that within the category "Curational Field" more than one choice is possible, e.g. "Zoological collections" AND "DNA sample collections".


Curational field refers to the collections where the samples will be stored.

  • Anthropological collections
  • Botanical collections
  • Mycological collections
  • Paleontological collections
  • Zoological collections
  • Culture collections
  • Tissue collections
  • DNA sample collections
  • Environmental sample collections


Kingdom

  • Animalia
  • Archaea
  • Bacteria
  • Chromista
  • Fungi
  • Plantae
  • Protozoa
  • Viruses
  • incertae sedis


The following table contains templates that are created by other natural history collections with DWB installations. They might also be used to facilitate data submission to SMNS, SNSB and ZFMK.

Natural History Collections Samples for: Curational field File scope: Kingdom File title and download File description Notes
SMNK Zoological collections Animalia Spider data for SMNK (zip, xls included) Template for spider data (Araneae), 41,5 KB This template is also used by SMNS
SMNK Mycological collections Fungi Barcodes for SMNK-GBOL-pucciniales complemented (zip, xls included) Template for BOLD compliant Barcode data; 130kB German Barcode of Life project (Pucciniales). Depending on data, the import may need several steps. Further instructions and information for import into Diversity Collection is available here