Data submission forms for occurrence data

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PLEASE NOTE: This content is OUTDATED! It was generated and maintained in GFBio Phase 1&2. You find the most recent Templates under Data submission templates for biodiversity, ecological and collection data

To facilitate data submission for scientists interested in depositing their project results, GFBio provides standard excel templates commonly used in the involved natural history collections to document records on either biological and environmental physical samples (voucher objects) along with associated data on geographical and temporal occurrence or on observational data without deposition of physical vouchers, which is often the case in the context of established long-term monitoring projects. The following selection of excel templates is appropriate for deposition of biological and environmental data files without physical objects (vouchers). Templates for biological and environmental samples together with data files can be found under Data submission forms for the deposit of biological and environmental samples.

Please note that these templates are just examples drawing a picture of the way various data sets were submitted to GFBio in the past. They can be used as a base and extended by further information you want to mention. If you cannot find a template matching your data, do not hesitate to continue your submission nevertheless, we can get in contact and find a way!

Natural History Collections with GFBio Data Center Data curational field File scope: Kingdom File title and download (zip with xls or xlsx) File description Notes
MfN Zoology Animalia MfN template for occurence data (zip, contains xlsx file) Template for observation data with optionally related collection objects
SGN Zoology Animalia Counts_Mammals_template (zip, contains xlsx file) Template for mammal counting in the field, 2.54 MB
SGN Zoology Animalia Observations_Nutcracker_template (zip, contains xlsx file) Template for nutcracker observations, 466 KB
SGN Botany Plantae Age_Structure_Pines_template (zip, contains xlsx file) Template for field mapping of pine age structure, 18 KB
SGN Botany Plantae Feldbogen_Praktikum_template (zip, contains xls file) Template for field mapping of tree data, 18 KB
SMNS Botany Plantae Floristic field mapping of Baden-Württemberg for SMNS (zip with xls) Template for vascular plants data in BW with specimens, 18 KB DWB import schema will be published soon
SNSB Botany Plantae Vascular plants occurrence data in the context of the Flora von Bayern project for SNSB (zip with xls) Templates for vascular plants occurrence data for Bavaria, with region-specific taxonomic lists included DWB import schema here
SNSB Botany Plantae Vascular plants occurrence data in the context of the Flora von Bayern project for SNSB (zip with xls) Template with data entry form for vascular plants occurrence data for Bavaria, with taxonomic reference list of vascular plants from Bavaria and several other thesauri included DWB import schema here


The categories listed below shall help scientists choosing the kind of collections and the range of organisms they would like to deposit data for.

Curational field refers to the collections where the data will be stored.

  • Botany
  • Mycology
  • Zoology
  • Microbiology


 Kingdom

  • Animalia
  • Archaea
  • Bacteria
  • Chromista
  • Fungi
  • Plantae
  • Protozoa
  • Viruses
  • incertae sedis


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